Have you ever tried
searching for information that is five years old? It is like searching for a
needle in a haystack. Records accumulate over a period of time and with the
expansion in business, the use of paper mounts. This is where data entry
plays an important role. Information is entered on a computer and stored
onto discs and tapes. This makes accessing and tracking of information very
easy. Hence data entry projects would necessarily be related with the type
of business that is carried on. A glimpse into this world would give us a
birds’ eye view of the kind of projects that are normally undertaken.
General Data Entry - The documents are provided by the client and based on the
information provided they are converted into data files. The employees as
and when they are required to fill out forms or write reports can use these
files. More importantly, the data is stored in a shared database making
access easier for all. It can be modified, updated or help to create follow
up letters, issue notices to companies or issue reminders. This increases
worker productivity and permits them to use time more efficiently.
Name & Address: data regarding customers and personal information pertaining
to them is entered. Details of Medical records, mailing labels, and donor
lists can be compiled. Typing headings on letters, addressing envelopes or
preparing standard forms means less work for the organization and spells
more efficiency,
Surveys / Questionnaires have always been a way of getting feedback from the
customer on a regular basis. The purpose of a health care questionnaire,
vehicle owner satisfaction survey, consumer goods survey or a consumer
shopping mall survey, consumer attendance survey, seminar registration is to
determine what the perceptions of the consumer are, their reactions and how
overall customer experience can improve. Data entry assists in the creating,
and reporting on the survey by standardizing the forms in circulation.
Consumer Product Rebates whether it is office products rebates or software
rebates, specially designed workflow systems can be used to gain information
regarding the response time of the consumer and the retail price range paid
by him. This data available in a concise form helps the rebate customer to
have his rebate processed faster.
Financial data: Data entry of accounting records, payment of wages for
payroll records, retirement schedules and benefits that have been paid to
employees are all factors that help to keep record of all the money coming
into and going out of the organization. Keeping track of the bills, the
store inventory and the supplies becomes a lot easier when the entries are
on the computer.
Computer programs automatically perform calculations that previously were
done manually and help to access data within files very quickly. Statements
are also automatically generated. Scientific Data can also be managed,
stored and retrieved at will. This data can also be tabulated, checked,
approved, stored, analyzed and archived. Cataloguing of collateral material
and building a database forms the basis for digital libraries. So whether
the project involves Data entry from paper/Books, Data entry from Image file
in any format, Data entry of E-Books, Data Entry of Yellow Pages, data entry
for mailing lists and receipts, plain manuscript typing, or Data Entry and
compilation from Web site, information can be converted into word, access,
Excel, or transferred on to a disk or CD. Name it and you have it. Data
entry projects differ from company to company, as their needs are different.
The work is usually outsourced to reputed companies. In order to ensure
accuracy, the same data is entered by 2 operators and then merged to isolate
the errors. Needless to say, in this fast paced world where time is money,
repetitive jobs are no longer handled by the organization.
data entry projects. Author M.Swami. copyright data 2004 Indianchild.com
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